Career Opportunities

CS - Company Admin

This is a contract-based role ending on 31st December 2026. Candidates are requested to bring their own laptops.

Responsibilities

• A Company Secretary (CS) is a senior position in a company responsible for ensuring compliance with legal and regulatory requirements, managing corporate governance, and facilitating effective communication between the board of directors and stakeholders. Here’s a detailed overview of the roles and responsibilities of a Company Secretary:
• ### **Roles and Responsibilities**
• 1. **Corporate Governance**:
• - **Compliance**: Ensure the company complies with corporate laws, regulations, and standards, including the Companies Act, SEBI regulations, and stock exchange requirements.
• - **Governance Practices**: Develop and implement corporate governance policies and practices to ensure transparency and accountability.
• 2. **Board Support**:
• - **Meeting Preparation**: Prepare agendas, papers, and minutes for board meetings and general meetings.
• - **Advice**: Provide advice to the board of directors on governance matters, legal issues, and best practices.
• 3. **Regulatory Filings**:
• - **Documentation**: Ensure timely and accurate submission of statutory documents, including annual returns, financial statements, and other regulatory filings.
• - **Record Keeping**: Maintain statutory books, including registers of members, directors, and secretaries.
• 4. **Compliance Management**:
• - **Legal Compliance**: Monitor and ensure compliance with legal, regulatory, and contractual obligations.
• - **Internal Controls**: Implement and oversee internal control systems to ensure compliance with company policies and procedures.
• 5. **Shareholder Relations**:
• - **Communication**: Manage communication with shareholders, including handling shareholder queries and ensuring effective shareholder engagement.
• - **General Meetings**: Organize and manage annual general meetings (AGMs) and extraordinary general meetings (EGMs).
• 6. **Company Records**:
• - **Maintain Records**: Maintain and update company records, including minute books, statutory registers, and corporate documents.
• - **Documentation**: Ensure proper documentation of board resolutions, shareholder decisions, and other important corporate actions.
• 7. **Legal Advisory**:
• - **Legal Advice**: Provide legal advice on various corporate matters, including contracts, corporate transactions, and regulatory issues.
• - **Legal Drafting**: Draft and review legal documents, including contracts, agreements, and company policies.
• 8. **Ethics and Compliance**:
• - **Code of Conduct**: Develop and oversee the implementation of the company’s code of conduct and ethical guidelines.
• - **Training**: Conduct training programs for employees and directors on legal and compliance issues.
• 9. **Risk Management**:
• - **Identify Risks**: Identify and assess legal and compliance risks and develop strategies to mitigate them.
• - **Monitor Risks**: Monitor and report on compliance and risk management issues to the board.
• 10. **Company Secretarial Services**:
• - **Registration**: Manage company registration and incorporation processes, including changes to company structure and share capital.
• - **Licensing**: Ensure the company obtains and maintains necessary licenses and permits.
• 11. **Corporate Social Responsibility (CSR)**:
• - **CSR Activities**: Oversee and manage the company’s CSR activities and ensure compliance with CSR regulations and reporting requirements.
• 12. **Communication and Coordination**:
• - **Stakeholder Coordination**: Coordinate with various stakeholders, including regulatory authorities, auditors, and legal advisors.
• - **Internal Communication**: Facilitate effective communication within the company and between departments.
• ### **Skills and Qualities**
• - **Legal Knowledge**: In-depth knowledge of corporate laws, regulations, and governance practices.
• - **Organizational Skills**: Strong organizational skills for managing records, documentation, and meetings.
• - **Attention to Detail**: High attention to detail for accuracy in legal and regulatory compliance.
• - **Communication Skills**: Excellent verbal and written communication skills for interacting with the board, shareholders, and regulators.
• - **Ethical Judgment**: Strong ethical judgment and integrity in managing corporate governance and compliance.
• - **Problem-Solving**: Ability to identify and resolve legal and compliance issues effectively.
• - **Leadership**: Leadership skills to manage the company secretarial function and provide guidance to the board and other stakeholders.
• A Company Secretary plays a critical role in ensuring that a company operates within legal and regulatory frameworks, maintains high standards of corporate governance, and manages effective communication with stakeholders.

Must-Have Skills

Education Criteria