Career Opportunities

Admin Executive

This is a contract-based role ending on 31st December 2026. Candidates are requested to bring their own laptops.

Responsibilities

• An Admin Executive is responsible for managing and coordinating various administrative functions within an organization to ensure smooth and efficient operations. Here’s an overview of the key roles and responsibilities of an Admin Executive:
• ### **Roles and Responsibilities**
• 1. **Office Management**:
• - **Daily Operations**: Oversee the daily operations of the office, including managing office supplies, equipment, and facilities.
• - **Reception Duties**: Greet visitors, handle phone calls, and manage the front desk.
• 2. **Document Management**:
• - **Record Keeping**: Maintain and organize company records, files, and documentation.
• - **Document Preparation**: Prepare, edit, and proofread correspondence, reports, and presentations.
• 3. **Administrative Support**:
• - **Assist Staff**: Provide administrative support to senior management and other staff members as needed.
• - **Scheduling**: Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.
• 4. **Communication**:
• - **Internal Communication**: Facilitate communication within the office and ensure that information is disseminated efficiently.
• - **External Communication**: Handle correspondence with clients, vendors, and other external stakeholders.
• 5. **Office Coordination**:
• - **Vendor Management**: Manage relationships with office suppliers and service providers, including negotiating contracts and ensuring timely delivery of services.
• - **Event Coordination**: Organize office events, meetings, and conferences, including logistics and coordination.
• 6. **Data Management**:
• - **Database Maintenance**: Maintain and update office databases and contact lists.
• - **Reporting**: Prepare reports and summaries as required by management.
• 7. **Compliance and Procedures**:
• - **Policy Adherence**: Ensure adherence to company policies and procedures.
• - **Regulatory Compliance**: Assist with compliance with legal and regulatory requirements related to office administration.
• 8. **Financial Administration**:
• - **Expense Management**: Process invoices, expense reports, and other financial documents.
• - **Budget Tracking**: Assist in monitoring and managing the office budget and expenses.
• 9. **Support Services**:
• - **IT Support**: Coordinate with IT support for any technical issues related to office equipment or systems.
• - **Facility Management**: Ensure the maintenance and cleanliness of office facilities.
• 10. **Project Assistance**:
• - **Project Support**: Provide administrative support for various projects, including documentation, scheduling, and coordination.
• - **Follow-up**: Track project progress and follow up on action items.
• 11. **Confidentiality**:
• - **Handle Confidential Information**: Manage sensitive and confidential information with discretion and integrity.
• ### **Skills and Qualities**
• - **Organizational Skills**: Strong organizational abilities to manage multiple tasks and responsibilities efficiently.
• - **Communication Skills**: Excellent verbal and written communication skills for effective interaction with staff and external stakeholders.
• - **Attention to Detail**: High level of accuracy in managing documents, schedules, and data.
• - **Problem-Solving**: Ability to address and resolve administrative issues and challenges.
• - **Time Management**: Effective time management skills to prioritize tasks and meet deadlines.
• - **Technical Proficiency**: Proficiency in office software and tools, such as Microsoft Office Suite, and familiarity with office equipment.
• - **Interpersonal Skills**: Strong interpersonal skills for building positive relationships with colleagues, clients, and vendors.
• - **Adaptability**: Ability to adapt to changing priorities and work environments.
• An Admin Executive plays a crucial role in ensuring the efficient operation of an office by managing administrative tasks, supporting staff, and facilitating smooth communication and coordination within the organization.

Must-Have Skills

Education Criteria

• Any Graduation